Washington Area Tennis Association (WATA Tennis)

Last Updated: January 2026

Overview

This Privacy Policy describes how Washington Area Tennis Association (WATA Tennis), operating as WATA Tennis (collectively, "WATA," "we," "our," or "us"), collects, uses, discloses, and protects information collected from or about you through our website, league registration systems, and related services (collectively, the "Services").

By using our Services, participating in our tennis and pickleball leagues, or providing us with your information, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree to this Privacy Policy, please do not use our Services.

No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. Information sharing to subcontractors in support services, such as customer service is permitted. All other use case categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

1. Information We Collect

Personal Information You Provide

We collect personal information that you provide directly to us when you register for leagues, sign up for interest lists, or communicate with us. This may include:

• Name and contact information (email address, phone number, mailing address)
• World Tennis Number (WTN) or other tennis rating information
• Payment and billing information
• Age and date of birth (to verify you are 18 years or older)
• Tennis skill level and playing preferences
• League and facility location preferences
• Any other information you choose to provide through forms, emails, or other communications

Automatically Collected Information

When you access our Services, we may automatically collect certain technical information, including:

• Internet Protocol (IP) address
• Browser type and version
• Device information and operating system
• Pages visited and time spent on our website
• Referring website or source that directed you to our Services

2. How We Use Your Information

We use the information we collect for the following purposes:

• To process league registrations and manage your participation in our tennis and pickleball leagues
• To communicate with you about league schedules, court assignments, and program updates
• To process payments and maintain billing records
• To send you marketing communications about upcoming leagues, special offers, and events (you may opt out at any time)
• To verify your World Tennis Number (WTN) and skill level for appropriate league placement
• To respond to your inquiries and provide customer support
• To improve our Services and develop new programs
• To comply with legal obligations and enforce our terms of service

3. How We Share Your Information

We do not sell your personal information to third parties. We may share your information in the following circumstances:

With Service Providers

We may share your information with third-party service providers who assist us in operating our Services, such as payment processors, email service providers, CRM platforms, and facility partners. These service providers are contractually obligated to protect your information and use it only for the purposes we specify.

With League Participants

Limited information such as your name, skill level, and contact information may be shared with other participants in your league for scheduling matches and coordinating play.

For Legal Compliance

We may disclose your information if required by law, court order, or governmental regulation, or if we believe in good faith that such disclosure is necessary to protect our rights, your safety, or the safety of others, or to investigate fraud or other illegal activity.

4. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your experience on our website. Cookies are small data files stored on your device that help us remember your preferences, track website usage, and improve our Services. You can control cookie settings through your browser, though disabling cookies may affect the functionality of certain features.

We may also use third-party analytics services, such as Google Analytics and Facebook Pixel, to understand how visitors use our Services and improve our marketing efforts.

5. Data Security

We implement reasonable security measures to protect your personal information from unauthorized access, disclosure, alteration, and destruction. These measures include encryption for payment information, secure data storage, and limited employee access to personal data.

However, no method of transmission over the internet or electronic storage is completely secure. While we strive to protect your information, we cannot guarantee its absolute security.

6. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, including providing our Services, maintaining records for legal and accounting purposes, and communicating with you about future leagues and programs. You may request deletion of your information by contacting us as described below, subject to our legal obligations to retain certain records.

7. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information:

• Access: You may request a copy of the personal information we hold about you: You may request a copy of the personal information we hold about you
• Correction: You may request that we correct inaccurate information: You may request that we correct inaccurate information
• Deletion: You may request that we delete your personal information: You may request that we delete your personal information
• Opt-Out of Marketing: You may unsubscribe from marketing emails by clicking the unsubscribe link in our emails or by contacting us directly: You may unsubscribe from marketing emails by clicking the unsubscribe link in our emails or by contacting us directly
• Opt-Out of SMS: You may opt out of text messages by replying STOP to any message you receive from us: You may opt out of text messages by replying STOP to any message you receive from us

To exercise these rights, please contact us using the information provided in the Contact Us section below.

8. Third-Party Links

Our Services may contain links to third-party websites, such as facility partners, the International Tennis Federation (for WTN verification), or social media platforms. We are not responsible for the privacy practices of these third-party sites. We encourage you to review their privacy policies before providing any personal information.

9. Children's Privacy

Our Services are intended for adults aged 18 and older. We do not knowingly collect personal information from individuals under 18. If we become aware that we have collected information from someone under 18, we will take steps to delete such information promptly.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal or regulatory reasons. When we make changes, we will update the "Last Updated" date at the top of this policy. We encourage you to review this Privacy Policy periodically. Your continued use of our Services after any changes indicates your acceptance of the updated policy.

11. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our handling of your personal information, please contact us at:

Washington Area Tennis Association (WATA Tennis)

Email: info@watatennisdc.com

We will respond to your inquiries in accordance with applicable law.

Thank you for trusting WATA Tennis with your information. We are committed to protecting your privacy and providing you with an excellent tennis experience.

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